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November 2022 San Juan Group Steering Committee Meeting Minutes
Date: 11.27.22
Start of meeting: 9:14 AM EST with the Serenity Prayer
People present at meeting:
Bill
Jane H.
Halley P.
Skip
Barbara
Alana
Andrea
Becca
Jason
Mike M.
Kenny
Jack
Laurie
Andrea
Sandy
Adee
Co-Chair: (Adee)
Treasurer’s Report: (Bill G.)
Made contributions for Q3 this last week.
Virtual meetings contributing more; likely bc of the email communication re: identifying where money from.
No literature expenses this month. Doing fine with supplies.
Still a lot in the reserve; going to keep $12,500 at least. We have $25,000 in checking account. Discussion about what Treasurer’s report should reflect. Jack moves to table discussion to review prudent reserve amount until next year/end of December when we know new rent amount; Halley/Kenny second – motion passes.
Bill offered to be Treasurer next year. Kimberely is out of the picture,
Website: (Jane H.)
Nothing new to report.
Jane will be on vacation mid-February so wondering who will train new person.
GSR: (Vacancy)
Facilities: (Skip R.)
Trailer looks good. Deck painting probably needs finishing touches. Andrea thinks it looks beautiful. Mike to get grip tape.
Per Barbara, person uses back ramp and back ramp has stability issues. Church wants to handle work on back ramp.
Intergroup: (Laurie)
Nothing new to report.
Grapevine Rep.: (Becca B.)
Nothing new to report.
Supplies: (Halley)
We spent $292.63 on supplies. Everything in stock except Swiffer wipes which Nick is getting tomorrow.
Literature: (Fred) Absent
Nothing new to report.
H&I: (Chris C.) Absent
Secretary: (Halley P.)
Nothing new to report.
CCC: (Sandy B.)
Lease meeting – Barbara or Sandy going to meet with church to discuss the lease. Talk of the rent being $2300 a month, going to discuss with church as Church wants up to $3200. Ramp up costs with time.
Motion for CCC Board to consider increases in rent to $2300 for the future, Halley second, motion carried.
Old Business:
None.
New Business:
- Barbara – Bank account for CCC did not receive $1800 from SJG, but received deposits yesterday to pay the rent. Per Bill, not sure why the transfer didn’t work – perhaps expiration date on the transfer? Bill going to look into it Monday. Bill to do manual transfer.
- Adee – 7 p.m. Friday Grapevine meeting info given to Jane and Bill (website and Treasurer); informed of $100 rent, established group that dissolved, closed meeting (Jack assumes), secretary info needed to add to Secretary list. Adee moves to approve meeting, Jack seconds, motion carried. SJG Group rep, Kenny, to meet with group on Friday to tour the room and explain procedures. $100 rent issue Sandy raised about having group pay $50 instead to ramp up; table discussion
End of meeting: 10:04 AM EST –Halley P. closed with Serenity Prayer.
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October 2022 10.30.22 San Juan Group Steering Committee Meeting Minutes
Date: 10.30.22
Start of meeting: 9:10 AM EST with the Serenity Prayer
People present at meeting:
Mike M., Adee, Laurie S., Michele R., Jane H., Halley P., Alana P, Becca B, Betty, Jason, Chris C., Bill G., Victor
Chair: (Mike M.)
AED training will be available via QR code next to machine (pending).
Co-Chair: (Adee)
Nothing new to report.
Treasurer’s Report: (Bill G.)
– Reported issues with PayPal. Announce to Secretaries that need each AA member/donor must select the “friends and family” option on PayPal to avoid fees and to indicate which meeting they are donating to (including Meeting Name, Time and Day of the Week). Halley to email Secretaries.
– Balance in checking account increasing – what to do with it? Prudent reserve is huge.
– Per Victor: Jan 1, rent may get increased at the trailer and he is out $200 of his pocket; however, he is getting it back from church for his work.
Website: (Jane H.)
Jane to post GSR minutes from the monthly meeting on the SJG website.
Jane reported responding to queries and experiencing issues with response from website host.
Halley raised issue of whether minutes should have the treasurer summary (tabling discussion): Per Jason, do not post the treasurer report but some say to post the treasurer report. Most of the minutes on website do not have financial info.
Per Jason, two step authentication for Zoom has not been an issue.
GSR: (Vacancy) Voted in favor of leaving this vacant until next election cycle.
Facilities: (Skip R.)
Victor to meet with Skip after the meeting to discuss the deck.
Intergroup: (Laurie)
Updating the meeting schedule throughout, stay tuned.
Grapevine Rep.: (Becca B.)
Nothing too new to report. From the AA Grapevine, there is free shipping on single release books coming up.
From the general service office, there is a request for stories – especially those regarding AA for black people and AA for people who got sober later in life.
Supplies: (Halley)
$350 on supplies this month; $240 on coffee.
Literature: (Fred) Absent
Nothing new to report.
H&I: (Chris C.)
No activity but waiting to get approval from prisons for H&I work.
Secretary: (Halley P.)
Nothing new to report.
CCC: (Sandy B.) Absent
Nothing new to report.
Old Business:
None
New Business:
– ADA requirements for the trailer are problematic, not going to get them involved.
– Facilities: electronic lock on door, needs some more work although still operable & need to maintain it.
End of meeting: 9:55 AM EST – Mike M. closed with Serenity Prayer.
OCTOBER FINANCIAL SUMMARY*
*PLEASE NOTE THE ISSUE OF POSTING FINANCIALS ONLINE WAS DISCUSSED AT THE
OCTOBER STEERING COMMITTEE MEETING AND THE ISSUE IS PENDING.
Follow up on the posting of financials on the website: 6 NOV, 2022.
Per Sandy et al, minutes were to be posted on the website as is, including the normal monthly financial summaries. So financials ARE “readily available” and published on the website, but are not posted on any front page . Objective is to ensure they are always available without inviting nuisance or unscrupulous players easy access. Financial summary yearly trends will be posted on the bulletin board, but not on the website. This was the consensus of the group the last time this was addressed in full.
This is effectively no change from our current practice. The financials had been deleted from the posted minutes for a short period of time, but this was an anomaly.
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September 2022 San Juan Group Steering Committee Meeting Minutes
Date: 9/25/22
Start of meeting: 9:10am, opened with the Serenity Prayer.
People present at meeting: Adee, Shanna, Skip R., Kenny, Bill G., Jason S., James,
Jane H., Jack, Chris C., Becca B., Andrea, Victor, Barabara, Alana, Sandy,
Pressing Issues:
-continued repair and maintenance of the deck and railing outside trailer.
-contribution button issues on Paypal, no box to check for friends and family for no fee.
-Ants in trailer, church is having their exterminator.
Chair: (Mike M.)
Co-Chair: (Adee M.)
Treasurers Report: (Bill G.)
Co-Treasurer: (Kimberly)
Website Admin.: (Jane H.)
-Website up to date, no news.
GSR: (needs to ne filled)
Facilities: (Skip R.)
-Victor working with Fran (church) about trailer deck and railing repairs, approvals, and costs. Also checking to make sure locks aren’t sticking on the doors and check AED height.
-Chairs look great!
-Ceiling tile needs to be fixed, Victor on it. Also, the new fixed repairs on the deck need to be painted, looking for volunteers.
-Some issues with people slipping outside, making sure the trailer and walkways areaccessible.
Intergroup: (Laurie S.)-not present, no report
Grapevine Rep: (Becca)
-price increase starting January 2023.
Supplies: (Halley P.)-
-All stocked, good to go.
Literature: (Fred N.)-
-All stocked good to go.
H&I: (Chris C.)-
-Still awaiting approval for clearance through H&I should be good to go next month.
CCC: (Sandy)
-All good. Will inquire about maybe putting out temporary handicap parking signs.
Secretary: (Halley P.)-Shanna filled in
-had nothing to say!
New Business:
-Jack has a company he has hard work done with that finds ADA violations ($1100), to make sure if everything is compliant.
-Brought to attention if we could possibly get a handicap parking spot closer to the trailer. Not sure if we want to ask the church with more requests, or bring attention from the city (our trailer permit has been expired now 10*years). The parking lot has designated handicap parking spots, we may just need to be more available to help those in need of greater assistance in the in person meetings.
-Deck is needing painted, and a solution for the slipping on steps and flat surface of
porch.
End of meeting: 9:51am closed meeting with Serenity Prayer.
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August 2022 Steering Committee Meeting Minutes
San Juan Group Steering Committee Meeting Minutes
Date: 08.28.22
Start of meeting: 9:11am with the Serenity Prayer
People present at meeting:
Mike M. Laurie S. Kat M. Shanna S.
Halley P. Andrea D. Barbara P.
Skip R. Chris C. Betty
Mark P. Jason. Sandy B.
Kenny S. Bill G. Alana P.
Chair: (Mike M.)
AED training will be available via QR code next to machine (pending).
Co-Chair: (Adee) Absent
Nothing new to report.
Treasurer’s Report: (Bill G.)
This month showed an increase in in-person meeting contributions while online contributions remained generally the same. This month we had many expenses, mainly including reupholstering 36 chairs @ $50/ each (totaling $1800) and moving expenses for same, as well as two months of supplies’ expenses. Our net profit was $136.
– Big Book given to person in need for free – OK.
– There are 4 autonomous meetings that pay their own way for use of the trailer.
Checks for rent are paid to CCC through Treasurer. Question regarding one meeting that paid rent for August, but not July. Follow up needed.
Full report is shown at end of the report.
Website: (Jane H.) Absent
Nothing new to report. Jane to post GSR minutes from the monthly meeting on the
SJG website.
GSR: (Vacancy) Geri can no longer serve as GSR Representative. Vacancy.
Facilities: (Skip R.)
Reupholstered chairs to be back on Thursday. Bids to repair the deck are coming from the Church through Sandy who has been communicating with Fran/the Church; repairs to ideally start next month. There have been issues with the combination lock on the front door – follow up may be needed. There is an ongoing ant issue, but most agree it is seasonal; however, Skip to contact Creepy Crawlers (949.888.6991) for single-spray to eradicate ants.
Intergroup: (Laurie)
Nothing new to report.
Grapevine Rep.: (Becca B.) Absent
Nothing new to report.
Supplies: (Halley)
$312.17 was spent on supplies, mainly $10.99 on Yuban coffee. No supply chain issues to report. We have requested laminating paper for trailer signage and Raid for the ants to be purchased.
Literature: (Fred) Absent
Nothing new to report.
H&I: (Chris C.)
Steven has not reported and his vacancy was filled by motion and vote by Chris C.
Chris contact info updated in Steering Committee Contact List.
Secretary: (Halley P.)
Posted Secretary contact list and reminder to lock doors on table. Updated Steering Committee Contact List.
CCC: (Sandy B.)
Possible issue with one autonomous group paying rent for August but not July; coordinating with Bill (Treasuer) on issue.
Old Business:
None
New Business:
– Kimberly confirmed as Assistant Secretary; Bill reached out.
– Kat M. raised issue of 10 a.m. meeting experiencing problems with Zoom authentication; Jason advised to send contact’s email address and he will update
the Zoom authentication email to include their email to get the codes and notifications.
– Porch chairs and table are eyesores and seats rotted out; belong to the Church so no action can be taken at this time.
– Bill discovered 4 meetings that are not meeting anymore; lists have been updated for Treasurer and Secretary updated meeting list.
– New meeting inquiry email ([email protected]) set up by Jason and posted on SJG website; no inquiries to date.
– Treasurer’s Financial Report is being posted on SJG website; Mike M. to advise Jane to not post it going forward and Jason to remove it from website.
End of meeting: 9:50 a.m. – Mike M. closed with AMEN.
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July 2022 San Juan Group Steering Committee Meeting Minutes
Date: 7.31.22
Start of meeting: 9:10am with the Serenity Prayer by Adee
People present at meeting:
Adee Adrienne S. Jason Shanna
Michele Bill G. Becca Alana
Skip R. Sandy B. Barbara Andrea
Kenny S. Laurie S. Betty
Chair: (Mike M.) Absent
Co-Chair: (Adee) Acting Chair
Treasurers Report: (Bill G.)
Items of note per Bill:
This month includes 2 months of internet, 2 months of literature.
Defibrillator has been repaid to the Prudent Reserve.
There was an unknown $35/mo fee coming out of our account each month. It was
determined this was a bank fee for bank and wire transfers which we don’t do. This has
been canceled.
Looked into Venmo and Zelle. Venmo’s fee is 1.9% and $.10 per transaction with no
break for a nonprofit. Zelle is only available for individuals at our bank. PayPal’s fee is
2.9% and $.30 per transaction but they have an option for nonprofits to pay -0- fees. At
this time the recommendation is to continue using PayPal.
There are 4 meetings that are not making contributions. 3 of these are no longer meeting.
The 4 th (Monday noon Big Book) is shown as a hybrid on the meeting schedule. We need
to verify if they are still meeting in the trailer.
Full Report is shown at the bottom of the Minutes
Website: (Jane H.) Absent. Nothing to report.
GSR: (Geri) Absent
Facilities: (Skip R.)
The deck is falling apart. There are planks with dry rot and big holes that are a safety hazard.
The front corner railing is also about to fall. Sandy B. will talk to the church this week. Skip will
ask Victor for an estimate to do a short-term fix with $200 allocated for these repairs. Adee is
putting a cone on the dry rot and also yellow caution tape on the railing to keep attendees out of
these areas.
Discussion was held about the condition of the chairs. Jack was able to find a reupholster who
can do the job for $50/chair. A motion was made to have the chairs recovered. The vote was
unanimous to do this. Skip will let Jack know what was decided.
Intergroup: (Laurie)
Intergroup Picnic is 8/27 from 12-3 at Teewinkle Park in Costa Mesa, flyer on board.
Chili Cookoff is 9/17 at the Laguna Niguel Regional Park. Flyer to be posted.
Grapevine Rep.: (Becca B.)
Carry the Message project is ongoing.
A new book is out, Fun in Sobriety.
Supplies: (Halley) Absent but sent report.
$585.88 was spent on supplies which includes $167.05 from the purchase of envelopes in the
previous month. Cost of coffee continues to increase and is now $15.99 at Costco. Bought 6 cans
of Yuban at $10.99 each and 6 cans of Folgers at $12.89. Will see what the sale price at Costco is
at year-end.
Literature: (Fred) Absent
Shelves have been restocked. Have a good supply of Big Books. 12x12s and other readings.
H and I:
This is a vacant position.
Secretary (Acting): (Michele R.)
Filling in for Halley. Halley now has 1 year of sobriety and has taken over this position.
Technical Position (Jason)
Zoom is going to a 2-step authorization login. A code will be mailed to the account owner, and it
would need to be input to login and start a Zoom meeting. The codes will be emailed to Jason.
Jason would then need to get the code to the meeting secretary for them to login. With the
number of meetings the SJG has, we needs a solution that doesn’t have Jason in the middle.
CCC: (Sandy B.)
Church will be finishing the repaving project on August 4 th and 5 th . All meeting attendees have
been notified.
Old Business:
Condition of meeting room chairs and what to do about them. This has been addressed under
the Facilities report.
Adding an email address for use for details about starting a new meeting. Email would go
directly to Adee. Adee will contact Jane directly about this.
New Business:
None at this time
End of meeting:
9:43am Adee Serenity Prayer
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June 2022 San Juan Group Steering Committee Meeting Minutes
Date: 06.26.22
Start of meeting: 9:11am with the Serenity Prayer
People present at meeting:
Mike M. Fred N. Jason Halley
Michele Kai K. Barbara P. Laurie S.
Skip R. Chris C. Andrea D.S.
Adee Bill G. Sandy B.
Kenny S. Jane H. Charles
Chair: (Mike M.)
AED was delivered to Mike on 06/09/22. Mike will get Bill to help install. Mike will take the necessary training and will arrange for training for other members.
Co-Chair: (Adee)
Adee has agreed, the co-chair position assuming responsibility for the logistics of adding new meetings, is a good use of this position.
Treasurers Report: (Bill G.)
Bill noted, it appears the Cleaning expense is fluctuating between months. However, this is not the case. We pay $105/week, the expense per month fluctuates based on the number of weeks in a month.
The cost of the defibrillator is almost paid back to the prudent reserve.
Full report is shown at end of the report.
Website: (Jane H.)
Nothing new to report.
GSR: (Geri) Absent
GSR minutes from their monthly meeting are posted on the SJG website.
Facilities: (Skip R.)
Vanessa gave a bid to do the cleaning services. Her bid was within $5 of the current cleaning service. It was decided to stay with current service.
Intergroup: (Laurie)
Intergroup will be having their annual picnic August 27th, 12 to 3 at Tewinkle Park, Costa Mesa. It will be at Shelter 1, greenbelt.
Grapevine Rep.: (Becca B.) Absent
Reported prior to the meeting there was nothing new to report.
Supplies: (Halley)
$168.96 was spent on supplies and $167 was spent on envelopes. Nick has not submitted these expenses for reimbursement but will at the beginning of July.
Literature: (Fred)
The literature has been restocked.
H&I: (Steven B.) Absent
Steven has not attended the last several Steering Committee meetings. Skip will reach out to him to see if he wants to keep this commitment.
Secretary (Acting): (Michele R.)
Schedule to capture new meeting secretaries contact information will be posted on the secretary’s table.
CCC: (Sandy B.)
Nothing new to report.
Old Business
AED to be installed.
New Business:
Bill reported it appears some of the meetings aren’t paying 7th tradition. Bill to prepare a report for Mike to review.
End of meeting: 9:51am Barbara P. Serenity Prayer
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June 2022 San Juan Group Steering Committee Meeting Minutes
Date: 5/29/22
Start of meeting: 9:10 with the Serenity Prayer
People present at meeting:
Mike M. Kenny S. Sandy B.
Michele R. Bill G. Becca
Halley P. Jane H. Charles
Jack L. Laurie
Kai K. Jason
Jeanette W. Andrea
Chair: (Mike M.)
Co-Chair: (Adee) Absent
Treasurers Report: (Bill G.) (SEE BELOW)
Discussed ways to increase contributions by online members.
Website: (Jane H.)
Company we use for website is being bought by Vista Print. We’ll see if this has any
impact of services.
Discussion on maintenance of the in-person calendar of meetings. Should the
Website position handle this or should the Steering Committee Secretary be the
responsible party? This will be discussed next month when the SC Secretary is able
to step into this commitment.
GSR: (Geri)
GSR report was emailed prior to the meeting. Minutes from the GSR meeting are
available on the SJ Group website.
Facilities: (Skip R.)
Discussed what we want to do about the chairs in the meeting room. The current
chairs’ covers are peeling due to the cleaners used during Covid. Jack L. found a
similar chair on Amazon. It was decided to order 1 of these chairs to evaluate if they
would work for us. They cost ~$90 each plus tax.
Our former room cleaner, Vanessa (a member of AA), has moved back to the area
and is interested in cleaning for us again. We are satisfied with current cleaners, an
outside company, who charge us $105/week. We are asking Skip to get a quote for
the work from Vanessa to do a comparison.
Intergroup: (Laurie)
The annual picnic for Area 9 is being held June 18 th . Laurie will post the flyers with
information.
Grapevine Rep.: (Becca B.)
There are 2 new books, Fun in Sobriety and Free on the Inside.
Note there are various ways to access the Grapevine, via their YouTube channel,
Podcast and donating GV magazines to hospital and institutions, giving a gift
subscription.
Supplies: (Halley)
$248.15 was spent on supplies. Also purchased a replacement fan with a 10%
veteran discount, cost was $43.62.
Literature: (Fred)
Absent but gave his report prior to the meeting. All books were restocked Friday
before the SC meeting.
H&I: (Steven B.) Absent
Steven has been absent the last two SC meetings. Mike to reach out to Steven.
Secretary (Acting): (Michele R.)
Professor James – started a new Friday Zoom only meeting. Jane to add this meeting
to the San Juan website.
CCC: (Sandy B.)
We now have a written lease with the church through the end of December. The
rent is remaining a flat $1,800 with unlimited meetings through December 31, 2022.
Sandy to recommend the lease amount stay a flat rate when he negotiates the new
lease.
Old Business
The defibrillator has been purchased but it hasn’t shipped. We expect to receive it
sometime in June.
We still need a list of the Zoom meeting secretaries. Since the commitments change
at the end of June we will work on obtaining these at that time.
New Business:
We need a process in place for adding new meetings to the San Juan Group, both on
Zoom and in person/hybrid. Mike will put together a proposal for adding new
meetings and present it at next month’s meeting.
End of meeting:
Meeting closed at 9:58 by Jane with the Serenity Prayer.
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May 2022 San Juan Group Steering Committee Meeting Minutes
Date: 5/29/22
Start of meeting: 9:10 with the Serenity Prayer
People present at meeting:
Mike M. Kenny S. Sandy B.
Michele R. Bill G. Becca
Halley P. Jane H. Charles
Jack L. Laurie
Kai K. Jason
Jeanette W. Andrea
Chair: (Mike M.)
Co-Chair: (Adee) Absent
Treasurers Report: (Bill G.) (SEE BELOW)
Discussed ways to increase contributions by online members.
Website: (Jane H.)
Company we use for website is being bought by Vista Print. We’ll see if this has any
impact of services.
Discussion on maintenance of the in-person calendar of meetings. Should the
Website position handle this or should the Steering Committee Secretary be the
responsible party? This will be discussed next month when the SC Secretary is able
to step into this commitment.
GSR: (Geri)
GSR report was emailed prior to the meeting. Minutes from the GSR meeting are
available on the SJ Group website.
Facilities: (Skip R.)
Discussed what we want to do about the chairs in the meeting room. The current
chairs’ covers are peeling due to the cleaners used during Covid. Jack L. found a
similar chair on Amazon. It was decided to order 1 of these chairs to evaluate if they
would work for us. They cost ~$90 each plus tax.
Our former room cleaner, Vanessa (a member of AA), has moved back to the area
and is interested in cleaning for us again. We are satisfied with current cleaners, an
outside company, who charge us $105/week. We are asking Skip to get a quote for
the work from Vanessa to do a comparison.
Intergroup: (Laurie)
The annual picnic for Area 9 is being held June 18 th . Laurie will post the flyers with
information.
Grapevine Rep.: (Becca B.)
There are 2 new books, Fun in Sobriety and Free on the Inside.
Note there are various ways to access the Grapevine, via their YouTube channel,
Podcast and donating GV magazines to hospital and institutions, giving a gift
subscription.
Supplies: (Halley)
$248.15 was spent on supplies. Also purchased a replacement fan with a 10%
veteran discount, cost was $43.62.
Literature: (Fred)
Absent but gave his report prior to the meeting. All books were restocked Friday
before the SC meeting.
H&I: (Steven B.) Absent
Steven has been absent the last two SC meetings. Mike to reach out to Steven.
Secretary (Acting): (Michele R.)
Professor James – started a new Friday Zoom only meeting. Jane to add this meeting
to the San Juan website.
CCC: (Sandy B.)
We now have a written lease with the church through the end of December. The
rent is remaining a flat $1,800 with unlimited meetings through December 31, 2022.
Sandy to recommend the lease amount stay a flat rate when he negotiates the new
lease.
Old Business
The defibrillator has been purchased but it hasn’t shipped. We expect to receive it
sometime in June.
We still need a list of the Zoom meeting secretaries. Since the commitments change
at the end of June we will work on obtaining these at that time.
New Business:
We need a process in place for adding new meetings to the San Juan Group, both on
Zoom and in person/hybrid. Mike will put together a proposal for adding new
meetings and present it at next month’s meeting.
End of meeting:
Meeting closed at 9:58 by Jane with the Serenity Prayer.
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April 2022 San Juan Group Steering Committee Meeting Minutes
Date: 04/24/22
Start of meeting: 9:12 with the Serenity Prayer
People present at meeting:
Mike M. Michele R. Andrea Jason
Kenny S. Laurie Barbara P.
Skip R. Jane H. Wendy
Adee M. Suzanne Sandy B.
Chair: (Mike M.)
Co-Chair: (Adee) Nothing new to report.
Treasurers Report: (Bill G.) See data table below.
- Bill was on vacation, so Jane H. did the report for him. Contributions are down especially with the Zoom meetings. We need the secretaries to remind attendees to make contributions
Website: (Jane H.)
- On the website headings have been added and the Zoom meetings have been organized by day of the week
GSR: (Geri) Geri was absent, Jane gave her report.
- There are various service workshops coming up
- Labor Day picnic now has a chairperson so the picnic will be held. Once the flyer is published, we will post it on our bulletin board
Facilities: (Skip R.)
- The front doors have not been locked on occasion. We are going to post a reminder to the secretaries to make sure the doors are locked when they leave
Intergroup: (Laurie S.)
- They discussed what a prudent reserve should be for Intergroup and the best method for making a change to it
- Items covered in the Intergroup meeting mirror the Lifeline
Grapevine Rep.: (Becca B.)
- New book has come out, “Fun in the Sun”
- GSO is calling for sobriety stories for a new pamphlet that’s coming out
- GSO also calling for sobriety stories to be included in the 5th edition of the Big Book
Supplies: (Halley) Halley was on vacation, Michele R. gave her report
- We’ve spent $253.53 so far this month. Of note, Kirkland decaf is now selling for $14.99 per 3 lb. can, pre-Covid this was $9.99. The regular coffee is also $14.99 and pre-Covid this was $8.99
- Please leave the Sweet & Low out of the refrigerator. In the refrigerator it is absorbing moisture making it difficult to pour out of the packet
Literature: (Fred) Fred was absent
- Literature has been restocked
H&I: (Steven B.) Absent
Secretary: (Michele R.)
- Smoking and vaping have been observed – we need to reinforce the no smoking policy as we can lose our lease for breaking this policy
- Members from the Sunday 8:00 am meeting were observed smoking, Kenny will speak to the Secretary of that meeting
CCC: (Sandy B.)
- Everything is good with the Church
- They did not charge us for a new key to replace the broken one
Old Business
- Zoom account is now in SJG’s name and direct billing is going to our bank account
- Last meeting, we were asked to read the job description for a Technical Support person to add to the SC Officers. Mike M. proposed adding this new position to the Officers and Michele seconded it. Motion passed. A call was made for candidates to fill this position, Jason S. nominated and voted to fill this vacancy
- Send Barbara P. the current list of Zoom meeting Secretaries and she will help complete the list
New Business:
- Jason needs to be reimbursed for internet expenses he’s incurred on behalf of the SJG. Jason needs to submit receipts to Bill
Meeting adjourned at 9:49am with the 3rd Step Prayer
End of meeting:
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March 2022 San Juan Group Steering Committee Meeting Minutes
Date: 03.27.22
Start of meeting:
- 9:10 with the Serenity Prayer.
People present at meeting:
Joel Mike M. Andrea DS
Kenny S. Michele Robin F.
Skip Jason Wendy R.
Kimberly Bill G. Steven B.
Roswell Jane Cynthia
Becca B. Halley Barbara P.
Jeanette Jessica Charles
Adee Sandy B.
Chair: (Mike M.)
Issue:
Wayne has historically taken care of the Zoom accounts and the main Zoom account is on his account. As Wayne will be moving out of state, we need to move the Zoom account into a SJG account.
- We will be getting an ATM card on the SJG account which the Zoom account can be tied to
- The email for the Zoom account is [email protected]
Co-Chair: (Adee)
- There is a new meeting beginning Tuesday April 5th. It’s a closed Men’s 8:30am meeting, titled, “Life is Good”
- Michele will add it to the SJG Meeting calendar and notify OC Central Office
Treasurers Report: (Bill G.)
- Gave report for February and March
- Reports shown below notes.
Co-Chair: (Adee)
- There is a new meeting starting April 5th, a men’s closed meeting titled “Life is Good”
Website: (Jane H.)
- Has done some tidying up work on the website
- GSR reports will be posted
GSR: (Geri)
- Has sent the GSR report which will be posted
- They are currently looking for a Chairperson for the Memorial Day picnic, if they don’t come up with one there won’t be a picnic.
Facilities: (Skip R.)
- Touch up painting completed
Intergroup: (Laurie)
- Absent
Grapevine Rep.: (Becca B.)
- Produced a flyer that is now on the bulletin board
- When the new rotation for officers comes up in June Becca made a suggestion that we have GSR reps at the meetings like we did before Covid
Supplies: (Halley)
- $111.68 spent on deicer in previous month was refunded by Amazon because it was not delivered.
- $80.76 was spent on deicer in the current month
Literature: (Fred)
- Hard cover Big Books are now back in stock
H&I: (Steven B.)
- A lot of panels are available
- Steven is very available to tell people about panels and how they can get involved
CCC: (Sandy B.)
- No news to report
Secretary: (Michele R., acting)
- Will be posting schedule on the secretary’s table in the trailer in hopes the secretaries will fill in their contact information
- Encourage secretaries to read the “rules” at the beginning of the meetings again because there are so many new attendees to the meetings
Old Business:
- None to review
New Business:
- Proposal to add a new position to the SC Officers – Tech Support
- 1 year sobriety required. A job description was reviewed and is attached at end of Minutes
- Vote to be taken at the April meeting if we should add this position
- Assuming the position is approved, suggestions for someone to fill this position are welcome
End of meeting:
- Meeting ended at 9:57 with the Third Step prayer.
Steering Committee Position Responsibilities
Position: ____Technical Support___________________________________
Sobriety Requirement 1 Year__________________________________
Length of Commitment _1 Year__________________________________
Specific List of Responsibilities and Activities Required:
- Maintain and manage strategic issues with internet and Zoom accounts (accounts should be in SJG AA’s name, not the Tech Support SC member’s name).
- Technical lead on hybrid telecom and internet modem/router equipment issues.
- Assist Zoom meeting secretaries with technical troubleshooting for Zoom software configuration and administration issues.
- Assist Webmaster with technical aspects of web site administration and domain/hosting issues and renewals.
- Issues NOT handled by this position:
- Web content updates or design
- Web site FAQs or Q&A
- No logon support for Zoom meetings (each Zoom meeting sec’y should handle their own group logon issues)
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February 2022 San Juan Group Steering Committee Meeting Minutes
Date: 02.27.22
Start of meeting:
- 9:10 with a moment of silence for Leon followed by the Serenity Prayer.
People present at meeting:
Joel Mike M. Andrea DS
Kenny S. Michele Robin F.
Geri H. Jason Janet K.
Laurie S. Bill G. Steven B.
Rex Becca B. Cynthia
Kai Halley Barbara P.
Skip Shannon
Kimberly Sandy B.
Chair: (Mike M.)
Pressing Issues/Preliminary Thoughts for discussion:
- Reg coffee machine lower burner not working
- Need sign and volunteer to take on project to fix it asap
There is a backup pot, so this is a non-issue.
Positions – Open and covered, Open and to be voted on.
- Secretary – Michele R. will be acting Secretary until the end of June when Halley will meet the sobriety requirement of 1 year.
- Kimberly K. nominated for Assistant Treasurer, this was voted on and approved
- Laurie S. nominated for Intergroup Rep, this was voted on and approved
- Steve B. nominated for H&I, this was voted on and approved
Co-Chair: (Adee)
- Absent
Treasurers Report: (Bill G.)
- Out of town and unable to give report. Will give a 2-month report at the March meeting.
Website: (Jane H.)
- Absent
GSR: (Geri)
- Tradition 2 and Concept 2 were discussed at the GSR meeting
- There will be a summer workshop for GSRs this year
Facilities: (Skip R.)
- Will be doing some touchup painting March 6th
Intergroup: (n/a)
- Laurie S. just voted into position will report next month
Grapevine Rep.: (Becca B.)
- Prayer & Meditation book back in stock
- Reminder of Grapevine online and Podcasts
Supplies: (Halley)
- Costs this month were $240.56, $111.68 of this was for de-icer.
Literature: (Fred)
- Up to date
- Hard cover Big Books are currently out of stock due to a paper shortage, they were scheduled to be available at the end of March. This date was moved to end of May.
H&I: (Steven B.)
- Steven just voted into position will report next month
CCC: (Sandy B.)
- Rent increased to $1,800 as of 02/01/22.
Secretary: (Michele R., acting)
- Nothing to report at this time
Old Business:
- Wayne will be leaving the area; we need to ask him about the Zoom accounts he set up on behalf of the group
- Bill G. bought a used money counter for $100
New Business:
Proposal – buy a defibrillator for the trailer.
- Cost of $1,200 with everything included
- CCC would purchase and the SJG would reimburse them put of prudent reserve. Prudent reserve would be replenished at the rate of $200/month.
- There is no liability to someone who uses it to save someone’s life because of the Good Samaritan law in California
- This was voted on and approved
Name change of Sunday 6:30 am Zoom meeting
- The name is now, AA Fundamentals: Steps, Traditions, Concepts
- Jane H. will need to change this on the SJG website
Donation Tab on the front of web page
- Can the Donation Link be moved to the top of the web page versus the middle of the page?
- Suggestion made, submit this as a question via the website. Go to the Contact Us link on the top of webpage, ask this question and it will get addressed
End of meeting:
- Meeting ended at 9:57 with the Third Step prayer
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January 2022 San Juan Group Steering Committee Meeting Minutes
Date: 1/2/22
Start of meeting: 9:11am, opened with Serenity Prayer.
People present at meeting:
Adee, Wayne, Barbara, Mike M., Jane H., Michele R., Skip R., Sandy B., Becca B.,
Jason S., Halie, Fred, Karen M., Wendy R., Alana P., Mike Mc., Kathie C., Bill Gray, Roswell, Andrea
Pressing Issues:
-New Steering Committee Positions will be voted on today, they will be taking over for our next meeting, Sunday 1/30/22.
-Slippery for morning meetings with cold/ice/frost on the porch entrance and on steps, need to be addressed.
-Working on attendance be secretaries to attend Steering Committee.
Chair: (Michele R.)
Co-Chair: (Mike M.)
Treasurers Report: (Jane H.)
Co-Treasurer: (Bill G.)
Income/Expense Summary:
-Balance forward from last month $14,000
-Income from in-person meetings $3,599.58
-PayPal and checks $1,963.74
Balance Forward Plus Income $19,563.74
-Rent $1,530.00
-Zoom and cost $14.99
-Supplies and Literature $1,221.50
-Contributions to AA Organizations $2,796.83
Total Expenses with Contributions $5,563.32
-Balance at end of month $14,000.00
-Prudent Reserve $12,500.00
Contribution Summary:
GSO-NY: 50% $1,398.42
So .California Area 9: 5% $139.84
OC Central Office: 20% $559.37
District 12: 20% $559.37
H&I: 5% $139.84
Total: $2,796.83
Annual Donations:
GSO-NY 50% $13,409
So. Cal. Area 9 Office 5% $1,341
So. Cal. Central Office 20% $5,364
District 12 20% $5,364
H&I 5% $1,341
TOTAL $26,819
-Paypal and checks contributions are way up, the in-person meetings seem to be steady. Jane is working on a manual/handbook for the treasurer position, kind of an outline.
Website: (Jason S.)
-Website up to date; will be posting last month’s minutes when he gets back from vacation.
GSR: (Wayne)
-GSR still on Zoom, new Officers in January.
-District Finances are very strong.
-178 agenda items on list, mostly administration business and new officers.
-Presentation given to help accessibility to our elderly members, with zoom/technology/rides; helping our older members stay connected for more information or to get involved reach out o Wayne or the OC website.
Facilities: (Skip R.)
-Mostly all good, new janitorial services are wonderful.
-Suggestion from Jack, a couple guys were volunteering to paint some of the trim around the baseboards/wall where it was chipping. Also, Jack is looking into having some of the seats reupholstered, seeing lowest cost options.
-With the cold temperatures we’ve been having frost/ice and the entrance platform and steps have been extremely slippery. We need to do something to stop the slip with either salt or to manually put something on to make it not slippery, or Mike M. suggested we use a paint with grip (they use in marine surfaces for boating).
Mike M. and Jack are making a plan to execute, shouldn’t be too much trouble or cost. There was a discussion of if the SJG or is CCC had the financial responsibility.
Intergroup: (n/a)
-No report
Grapevine Rep.: (Becca B.)
-No new news, all good.
Supplies: (Peggy)-not present
-Everything is thoroughly stocked. Nick took over temporarily, and bought coffee and other supplies on sale.
Literature: (Laurie S.)-not present
-Books are fully stocked,
H&I: (James)-not present
-No report.
CCC: (Sandy)
-No no news, just working on new year lese agreement, all good.
Secretary: (Adee)
-No new news.
-Gathering new incoming secretaries name and contact info for in-person and zoom meetings, to make the new master copy.
-Putting together new Steering Committee People on a master copy, will send out to new committee members
New Business:
-New Steering Committee Positions start this month. We still need to find someone to fill: Secretary, Co-Treasurer, Intergroup Rep., and H&I Rep. The sobriety requirement is one year, and at least two years for the Co-Treasurer.
-Jason will keep on being the supervisor of the computer/internet physical items in the trailer, Jane will take over his position as Website Admin.
-Barbara will take over the Steering Committee Meeting Host on Zoom, taking over from Wayne.
Here are the new Steering Committee Officers:
-Chair: Mike M.
-Co-Chair: Adee
-Treasurer: Bill Gray
-Co-Treasurer:
-Supplies: Halie
-Secretary:
-GSR: Geri
-Intergroup:
-H&I:
-Website Administration: Jane H.
-Facilities: Skip R.
-Literature: Fred
-Grapevine Rep.: Becca B.
-CCC: Sandy B.
End of meeting: 9:54am, closed with the Serenity Prayer.
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